Private AI Manchester: The Assistant Staff Use, Kept in the Office
National clients send Manchester firms engagement letters that forbid third-party processing. A public chatbot is a third-party processor. Private AI gives your staff the same tool on a machine in your own office.
£500 per month for the software and the hardware rental. You rent the machine — you don’t buy it.
Private AI in Manchester means an AI assistant running entirely on a machine in your own office, so prompts, uploaded documents and chat history never reach a third-party provider. We install a private LLM with chat, document search and assistants at your premises anywhere in Greater Manchester and support it.
See what a private assistant would read
A short call to work out whether a private machine fits your team. No hardware is ordered until you have seen the plan.
Private chat, document spaces and assistants, running on one machine at your Manchester premises. The only outside connection is your own sign-in.
Cloud Agents for the Phone and Inbox, Local AI for the Files
Many Manchester businesses pair the two: hosted agents answering calls and sorting email from day one, and a Local AI machine on site for anything that must not leave the office.
- ☁ Cloud-based AI Receptionist
- ☁ Cloud-based Email Manager
- ☁ Cloud-based Leads Outreach
- 🏢 On-premise Local AI
The Ban Does Not Work. The Alternative Does.
Staff at Manchester firms who need a letter drafted quickly are already using a chatbot. A blanket ban moves that out of sight; it does not stop it.
| Public chatbot | Private AI in Manchester (ours) | Private LLM you build yourself | |
|---|---|---|---|
| Where prompts and files go | The provider’s servers | A machine in Manchester | A machine in Manchester |
| Chat history stored | With the provider | On your machine | On your machine |
| Used to train models | Depends on the plan and settings | Never | Never |
| Who can see who used it | Nobody in your business | You, through your own sign-in | You, if you build the access control |
| Reads your document library | Only what someone pastes in | Yes — spaces with citations | If you build it |
| Installation and upkeep | None | Us | Your IT person, indefinitely |
The Clause Your Staff Are Quietly Breaching
Manchester’s professional firms grew by winning clients who used to go to London, and those clients brought London engagement terms with them. The clause that matters here says client material is not to be passed to third-party processors without consent. It was written for outsourced typists and offshore document review; it applies just as squarely to a fee earner pasting a contract into a public chatbot at 6pm to get a summary before the train.
An agency in the Northern Quarter has the same problem with different paperwork: a client’s unreleased campaign under NDA, summarised by a tool whose terms the client never saw. A Spinningfields accountancy has it with a client’s ledgers. The intent is always good. The record of what went where is always missing.
Private AI in Manchester makes the clause irrelevant rather than policed. The model runs on a machine at your premises. Documents, prompts and chat history stay on it. There is no third party, so nothing is passed to one. Staff get the private chat assistant, document spaces with citations and custom assistants they would have used anyway — through the Microsoft 365 or Google Workspace sign-in they already have.
We install it on site across Greater Manchester, import the first team’s documents and train the people using it, then keep it updated and supported. For firms running lean IT, that last part is the point: a private LLM in the office, and nothing added to the support contractor’s queue.
One Private AI Machine, Three Tools On It
Everything runs on the one machine in Manchester, and your team log in with the accounts they already have.
A private AI chatbot for the whole team
A ChatGPT-style assistant on your own machine. Staff ask questions, upload documents and images and work through drafts, and none of it leaves the building.
Document spaces
Files and correspondence organised into spaces. Search, summarise and compare across hundreds of documents, with a citation to the page every answer came from.
Custom assistants
The monthly report, the standard memo, the routine check — built around your workflows and running on the same machine, covered by the support arrangement.
| Document | What a Manchester team asks for | What stays where |
|---|---|---|
| Files under national-client engagement terms | Search, summarise, draft against | On the machine, in your office |
| Matter or client correspondence | A chronology or summary, cited to the page | On the machine, in your office |
| Contracts and agreements | What the clause says; the differences between versions | On the machine, in your office |
| Embargoed or NDA client material | Searchable by permitted staff only | On the machine, in your office |
| Internal policies and templates | Find it, cite it, draft from it | On the machine, in your office |
| Your practice, case or CRM system | Not connected — remains the system of record | Your existing system |
From Public Chatbot to a Private Assistant at Your Manchester Premises
Weeks, not months. Most Manchester clients start with one team and widen from there.
Size it on a call
Who will use it, what it will read, which team goes first. We specify the machine from that; the price stays £500 a month.
Install at your premises
The machine goes on your network anywhere in Greater Manchester — Salford, Trafford, Stockport and the boroughs included. Sign-in connects to your Microsoft 365 or Google Workspace and your documents are imported.
Train, then support
We train the people using it, then keep the software updated and the models current, with support from the people who did the install.
Where Local AI Is the Wrong Answer
We would rather lose the enquiry than the trust. Three things we tell every prospect before they sign anything.
It will not make you compliant by itself
No product can make a business UK GDPR-compliant on its own. What private AI does is remove the hardest question from the assessment — where the personal data goes. Lawful basis, retention and staff conduct remain yours.
It is slower than the big cloud models
Open-weight models on a single machine are capable for summarising, drafting and answering questions about your own documents. For frontier reasoning on hard, novel problems, the largest cloud models are still ahead. That is the trade.
It is a weeks-long install, not a sign-up
A cloud agent is live in days. Local AI needs the machine specified, delivered, installed on your network and your documents imported. Weeks, not months — but not tomorrow.
Private by Construction, Not by Policy
Nothing leaves the building
Open-weight models, documents and chat history all live on the box. No third-party AI processor and no restricted transfer for the AI step.
Your sign-in, your access list
Single sign-on with Microsoft 365 or Google Workspace. You decide who has access with the tools you already administer.
Never trained on your content
Your documents and conversations are not used to train or improve any model. The models arrive trained and stay that way unless you ask.
Installed and supported by us
Hardware, installation, training, updates and support from one team, with a data processing agreement covering the support access you grant us.
Which Page Answers Your Manchester Question
| If your question is… | The short answer | Read more |
|---|---|---|
| What is the full private AI setup? | One machine: chat, spaces, assistants, support | Private AI |
| We want the Local AI overview for Manchester | The head page for Greater Manchester | Local AI Manchester |
| What exactly is installed? | One machine, on site, supported | On-Premises AI Manchester |
| Our DPO needs the data flow | No processor, no transfer, for the AI step | GDPR Compliant AI Manchester |
| We are an estate agency | Tenancy and AML files stay in the branch | Private AI for estate agents |
| We are in London, not Manchester | Private AI installed across Greater London | Private AI London |
| Why on-premises at all? | The case for Local AI, in full | Local AI product page |
Private AI in Manchester: Common Questions
What is private AI?
AI that processes your prompts and documents on hardware you control instead of on a provider’s servers. With ours, the model, the chat history and every uploaded file stay on a machine in Manchester. Nothing is sent to an outside service to produce an answer.
Is a private LLM as good as ChatGPT?
For everyday work — summarising, drafting, extracting, answering questions about your own documents — it is capable and most offices are happy with it. It is somewhat slower, and the largest cloud models are still ahead on hard, novel reasoning. That is the trade for keeping data in-house.
Our clients ask where their data goes. What do we tell them?
That it is processed on a machine in your own office, in Manchester, and never sent to an AI provider. The model, the documents and the chat history all live on that machine; the only outside connection is your own Microsoft or Google sign-in. Most clients want one sentence, and that is it.
Is a private LLM realistic for a firm of our size?
Yes — most clients start with one team and one document set. The machine is sized for that team after a short call. Growing to the rest of the firm later is a configuration change, not a new install.
Do you install on site in Manchester?
Yes. After a short call to size the machine, we install it on your network at your premises anywhere in Greater Manchester, connect your Microsoft 365 or Google Workspace sign-in, import your documents and train your team.
We have a hybrid team. Does the machine work for them?
The machine lives at your premises and is used over your own network — in the office, or over whatever connection your firm already uses to reach its own systems. How that is arranged is part of the install conversation.
How much does Local AI cost?
£500 per month for the software and the hardware rental. The dedicated machine is rented to your business, not sold: you never buy the hardware. It is installed in your building and runs the private chat, document spaces and assistants. Local AI is for business customers only.
Give Your Manchester Team the Private Version
Tell us what staff are pasting into public chatbots today and where you are. One short call to size the machine.
Prefer email? sghaith@businessaiagents.co.uk